How using Fax-to-Email can make your office more organised

“If you’re a business which still needs to send and receive faxes, and still uses a fax machine, then DBS offers an alternative which can make your office far more efficient and organised, which can save you money as well as help make you more of a green, energy efficient company: Fax-to-Email”, says DBS Director David Clarke.

Fax-to-Email is a fantastic alternative to using a fax machine. Quite simply, when someone faxes something to you, fax-to-email converts the document into a PDF document and sends it directly to your email inbox.

The benefits of this to your office are huge. Firstly, you no longer need your old fax machine. This is a huge benefit because it means that you no longer have to leave it switched on 24 hours a day, 7 days a week in order to make sure that you don’t miss any faxes. This saves you quite a bit on electricity over the year. It also saves you on paper, ink and toner, because the old fax machine would print out everything that was sent, most of which was often thrown straight into the bin or the shredder. It also saves your staff time, because generally you would have one fax machine per office or department, so someone would often have to go and check it, or go and pick up or keep an eye out for something they were expecting. So, fax to email means you can get rid of your fax machine without getting rid of the ability to receive faxes.

As we all move towards less paper in the office, fax to email is incredibly useful. Most of your correspondence with your clients and customers is probably done through email these days, most documents are probably stored on your computer’s hard drive. Phone calls are probably logged on your computer, and can even be stored on there as recordings thanks to one of the features offered by DBS to accompany their 0800, 0845, 0844, London phone numbers and local phone numbers. Faxes are one of those few things that you have to keep in a file, and with everything else being stored electronically, are most likely to just get forgotten about and gather dust on a shelf. With fax to email, everything is all together on your computer and so makes for a much more organised and efficient filing and record keeping system.

Your fax to email number has to be different from your telephone calls number, but is available from DBS as an 0800 fax to email number, an 0845 fax to email number, an 0844 fax to email number or a virtual local fax to email number, to ensure that your fax number matches for your phone number.